About the Role
We are looking for a person who will ensure the smooth operation of our Wrocław office and provide administrative support across the organization. This role is ideal for someone who is well-organized, independent, and reliable, enjoys bringing structure to processes, coordinating multiple tasks, and working closely with people.
Responsibilities:
Office Administration and Operations
- Ensuring the smooth day-to-day operation of the Wrocław office.
- Managing office equipment and coordinating purchases of office and kitchen supplies.
- Monitoring the technical condition of the office and coordinating repairs and maintenance.
- Maintaining administrative documentation and archiving records.
- Managing the company library.
Cooperation with Vendors and Building Management
- Handling the day-to-day administration of the office lease agreement.
- Cooperating with building management and external service providers.
- Monitoring the quality of delivered services.
- Overseeing invoice workflows and administrative settlements.
- Supporting office renovations, workspace changes, and relocation projects.
Safety and Compliance
- Coordinating technical inspections and installation testing.
- Supporting the organization of fire drills and fire safety activities.
- Managing responsibilities related to the BDO system, including preparing reports and monitoring regulatory changes.
Employee, HR and Other Departments Support
- Providing administrative support for employee benefits.
- Supporting organizational communication and employee information activities.
- Assisting in the organization of company events, team-building activities, and employee initiatives.
- Managing purchases within the employee training budget.
We Are Looking for Someone Who:
· Has at least 2 years of experience in an administrative, office, or similar multitasking role;
· Has a good command of Polish and English (minimum B2 level);
· Has a good knowledge of MS Office, including Excel;
· Has experience working with vendors and external service providers;
· Has experience supporting purchasing processes;
· Is able to prepare reports, documentation, and administrative records;
· Has experience in, or an interest in, facility and office space management;
· Thrives in a changing environment and responds flexibly to evolving business needs;
· Is self-organized and able to manage their workload effectively;
· Works well with people and enjoys supporting others in their daily work;
· Is communicative, detail-oriented, and takes ownership of tasks through to completion.
Nice to Have
- Experience with invoice processing and invoice workflows.
- Knowledge of the BDO system.
- Experience organizing company events.
By joining us, you gain the following:
- Respect for your private life so you don't have to work overtime or on weekends;
- Team Events budget to socialize outside of work;
- Company Events to celebrate smaller and bigger successes (Summer Party, Programmer's Day, and trips abroad – so far we've been in South Africa, Are, and Barcelona).
Perks and benefits:
- Benefits such as Luxmed, Multisport, and life insurance in Nationale Nederlanden;
- Attractive referral system (9,5k for senior, 6k for mid, 2,5k for junior);
- Personal Training Budget with additional paid hours;
- Passion Day - an extra day off for your hobby to spend as you please;
- Flexible working hours with no micro-management approach. Our core hours are 9-15, the rest of the working time is up to you;
- We provide high-quality work equipment + 2 additional monitors and accessories.
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